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Dropbox is always there when you need to save a file or share a document — as familiar as our morning coffee, much like Google or Amazon.
But you know what they say about familiarity, right? Sometimes, it breeds contempt. And while we're not exactly saying we despise Dropbox, we've definitely found a few niggling issues over the years. Particularly when it comes to business use.
Think of it this way. Dropbox is like that basic sweater you bought because it was popular and everyone else had one. It does its job, sure. It keeps you warm, it's comfortable, but does it make a statement? Does it really fit your unique style? Probably not.
Similarly, Dropbox is great for general, everyday use. Need to share your holiday photos with your family? Want to send that report to your boss while you're out of the office? No problem. But when it comes to the more complex needs of a business, that's where Dropbox starts to unravel at the seams.
Just like that sweater, Dropbox may be popular, but it's not always the perfect fit for every occasion. Especially for businesses that need more than just a one-size-fits-all solution. So, let's explore numerous Dropbox for business alternatives that might be perfect for your business needs.
Disadvantages of Dropbox for Business
First up, storage. Now, Dropbox for a business does offer "unlimited" storage, but it's a bit like an all-you-can-eat buffet where you can only use one plate at a time. You see, the unlimited storage only kicks in once you've filled up your allocated terabytes. And those extra terabytes? They're not exactly pocket change, especially if you're a small-to-medium enterprise. For instance, its Business plan offers 3 TB of storage space — just for $20 per user. There's also Business Plus with 15 TB of storage space per team, but you need to pay $26 for this.
But there's more. We need to talk about shared folders. If you thought you could get around the storage issue by sharing files, think again. There's a maximum number of shared folders allowed on a Dropbox account, which is 30,000. That might sound like a lot, but trust us — when you're running a business, those folders fill up pretty fast.
And then, of course, there's security. No one wants their data floating around like a paper boat in a thunderstorm. Dropbox does offer some robust security features, but they're, unfortunately, exclusive to the higher-end plans. For instance, Dropbox uses the 256-bit Advanced Encryption Standard (AES). It's one of the strongest methods out there to protect your data. It also boasts Secure Sockets Layer (SSL) and Transport Layer Security (TLS) for safe sending and receiving of files. However, if you're running a budget-conscious operation using Dropbox's free plan, you might find yourself missing out on some crucial protection.
So yes, Dropbox is great for storing your Aunt Mabel's banana bread recipe or sharing that slideshow of your trip to the Grand Canyon. But when it comes to finer business needs, it's better to try other options.
Dropbox Alternatives for Business
There are plenty of Dropbox alternatives for business ready to step up to the plate. These cloud storage providers offer unique features for businesses of all shapes and sizes.
Pics.io
Well, let's look at the first contender on our list: Pics.io. It's not just a storage locker for your data. It's an entire toolbox for managing, organizing, and optimizing your data.
Yes, we know what you're thinking. "Great, another tool to add to my already overflowing digital toolkit." But Pics.io's goal is to make your life easier, which is why it offers flexible pricing plans for businesses of all sizes, whether you're a fledgling startup or a full-blown enterprise.
Pics.io knows that storage isn't just about stashing away files like old socks under a bed. It's about having the right tools to manage and organize those files. Their digital asset management (DAM) system allows you to easily categorize, search, and retrieve your digital assets. No more scrolling through endless files to find that one document from last year's annual meeting. How is it possible? Due to advanced metadata Pics.io uses. For example, you can add keywords to your assets, create custom fields for your files, or track different file versions. All these features ensure fast search and asset retrieval.
Well, collaboration. We know you think about it. Pics.io's sharing feature allows you to collaborate seamlessly with team members and clients. You can share a single asset or an entire collection as a website, complete with a proofing template for streamlined feedback. It's like having a virtual meeting without the awkward silence when someone's mic doesn't work.
Imagine this: you've been working on a project and want to show it off. With Pics.io, you can whip up a website, customize it to fit your style, and then share your whole collection of work. You can also make it interactive. Visitors can leave comments on your assets, so you can get feedback or collaborate more easily.
Pics.io also successfully integrates with many other tools. For example, you can manage your digital stuff directly from your Google Drive. And if you're a fan of Photoshop or Illustrator, guess what? Pics.io can join the party and help you manage your assets directly from these apps. Another tool, Zapier, connects Pics.io with over 2,000+ other apps. Talk about being sociable! You can even export metadata from Pics.io assets straight into a Google Sheet.
And extremely important — you can use your existing Google Drive or Amazon S3 storage with Pics.io. For example, you can consider digital asset management for Google Drive. So you don't have to worry about migrating your files from one platform to another. Yes, pretty impressive.
Regarding security, Pics.io takes it seriously. It offers strong security measures, such as:
- They're sticking to GDPR rules to make sure your personal info and other crucial data are well-protected.
- If something goes wrong, Pics.io ensures a solid backup and restoration process.
- Digital watermarking helps to protect your assets from being used without your permission.
- SSO login available
So, Pics.io has quite a few tricks up its sleeve to keep your digital assets safe as houses!
Okay, now let's talk dollars and cents. Pics.io has a range of pricing plans for different business needs. Solo plan kicks off at $50 per month. You can also purchase any add-ons (like additional users, websites, etc.) and customize your plan.
So, if you're scouting for a cloud storage service that's more than just a locker for your digital stuff, why not try Pics.io?
Google Drive
Who hasn't heard about this cloud storage giant? Whether you're a solo freelancer or part of a massive corporation, chances are you've used Google Drive at some point. If not, read our article.
Google Drive offers a secure home for all your files, from spreadsheets to presentations and everything in between. And we mean secure. The service uses encryption to protect files from malware, spam, and ransomware. Plus, it's part of Google Workspace, so you know it's got the backing of one of the biggest tech companies out there.
Let's get down to brass tacks: storage options. Google Drive is like a vast digital warehouse. It allows users to store files in the cloud, sync files across devices, and even share files.
Now, pricing plans. If you're a small business, you can start with Google Drive's Business Starter plan for $6 per user each month. You'll get 30 GB of storage. If you need more, Business Standard plan is $12 per user each month. And if you're after even more storage and security, Business Plus plan goes for $18 per user each month. For big businesses that need unlimited storage, there's an Enterprise plan, but you'll have to chat with Google about the price.
By the way, Dropbox vs Google Drive — who wins? We have already created an article about it. If you're excited about this epic fight, just check it out.
OneDrive for Business
This is Microsoft's cloud storage solution. No, you don't just stash your files in the cloud. You get a handy, virtual filing cabinet that you can access from anywhere.
As for pricing, if you're a business user, you can start with Business Basic plan at $6 per user per month. But if you want more features like desktop apps and Exchange Online, there's another plan for $12.50 per user per month.
Another cool thing about OneDrive for Business is its seamless integration with Microsoft 365 and Microsoft Teams. So, if your team lives and breathes Microsoft, it's a no-brainer. You can easily store, access, and discover your individual and shared work files across all your devices. OneDrive for Business is also about sharing and collaboration. It lets you share files with your team and collaborate in real time.
Box
Okay, picture this: a cloud storage service that's tougher than a bank vault and as organized as a personal assistant. That's Box for you!
It's got advanced security controls, intelligent threat detection, and a full-on information governance system. If your data were a priceless painting, Box would be a high-tech museum with laser security and all.
Its Content Cloud allows teams to work together on projects seamlessly, as if they were in the same room. Picture a virtual conference table where everyone can gather, share ideas, and work on files together.
And don't even get us started on their workflow automation tools. Say goodbye to tedious manual processes and hello to streamlined efficiency. HR onboarding? Contract management? Box has got it all under control.
There's also a Box Sign. What is it? Well, this feature lets you add e-signatures to documents right within your Box plan. So, no more chasing after people for signatures or dealing with piles of paperwork. Great for your business, we know.
Oh, we almost forgot to tell you about pricing plans. Regarding Dropbox alternatives for small business, there's a Starter plan — your very own office space in the cloud for just $7 per user per month. You'll get 100 GB of storage and can upload files up to 2 GB. If your business is a bit larger and needs more room to grow, Box offers a Business plan. For $20 per user per month, you get unlimited storage and can upload files up to 5 GB. Want more features? Business Plus plan might be your jam. At $33 per user per month, you get advanced collaboration and admin features. And lastly, for big players out there, Box presents an Enterprise plan. However, it's best to contact them directly to find out more.
FileCloud
Another unique DAM tool with a range of administrative features so you can manage users, devices, and activities. Oh, and some pretty powerful tools for data governance, including content classification and data leak prevention.
FileCloud also offers a self-hosted solution — FileCloud Server. This allows businesses to run the service on their infrastructure. And security? FileCloud has got you covered with features like ransomware protection, encryption, and two-factor authentication — a real digital bodyguard for your data. You can also customize the platform to suit your organization's needs.
Now, when it comes to the moolah, FileCloud is pretty flexible. They've got a Standard plan that starts at just $10 per user per month, including 1 TB of storage. Think about it — a massive digital closet for all your files! Then there's an Enterprise plan. For $15 per user per month, you get unlimited storage.
Tresorit
Tresorit is a sweet deal for everyone. Why? Because their pricing plans for businesses start from $14/month. The higher the price — the better storage options and administrative features. It's like upgrading from economy to business class on a flight. Well, what do you pay your money for?
First off, they've got data residency, security, and a digital trust label and are compliant with regulations like GDPR, HIPAA, and CCPA. Then, encrypted workspace. Plus, they offer file sharing with permission control, so you can revoke access to files anytime. And some more perks — Tresorit eSign for all your digital signature needs and Tresorit EmailEncryption for secure email communication. Could it be your perfect match?
ShareFile
Well, well, well. We are pulling back the curtain on another player in this cloud collaboration circus — ShareFile!
Unwavering commitment to data access and control, with a security twist. Email file encryption, support for regulatory compliance, and user authentication. A whole bag of tricks designed to streamline your work, including a client portal, integrated e-signature, scalable solutions, and workflow automation. No, that's not a complete list of ShareFile's features. We've just mentioned the cherry on top.
When it comes to pricing, you can choose among several plans, from standard to premium, and pay monthly or annually — as you wish. However, to find out enterprise options, you'll have to contact their sales team directly.
Zoho WorkDrive
Zoho WorkDrive is one of the alternatives to Dropbox for business where ideas can sprout, grow, and bloom — literally a virtual garden. One standout feature is its seamless integration with Zoho Office Suite, so it is the best way to create, edit, and share documents. Because teamwork is above all.
And let's talk about security. With GDPR and HIPAA compliance, Zoho WorkDrive is like a digital lockbox for your data. Rest easy knowing your precious information is under lock and key.
You can also get an office in your pocket. How? Well, with Zoho WorkDrive mobile app, your team can work from anywhere. Whenever inspiration strikes — just open the app.
Now, prices. Zoho WorkDrive does it differently. Picture a buffet where every new team member you bring in gets you an extra 100 GB of shared storage. That's what this tool does. You can also use a 15-day free trial if you're unsure about its features. Well, Zoho WorkDrive is definitely revving up the competition.
Egnyte Platform
Need some better alternatives to Dropbox for business? Okay, let's turn our spotlight onto the final contender in this cloud collaboration showdown — the Egnyte Platform. This isn't just another player on the field — it's more like a jack-of-all-trades who has mastered them all.
Oh, before we review the features: as for pricing, Egnyte plays it coy. You'll need to engage in a little conversation with them to get the details.
So, what makes Egnyte so special? It's its trifecta of security, governance, and collaboration. For instance, it uses advanced machine learning to identify sensitive content, even in places you might overlook, like emails. And its powerful governance tools allow for seamless control over all your business data. This means you'll always know who has access to what and when they accessed it.
It also integrates with the tools your team already uses, ensuring smooth workflows and secure content sharing. No more jumping between apps or dealing with incompatible file formats — everything you need is right there in Egnyte. For those who like to tinker, Egnyte offers developer APIs so you can create custom business applications.
Conclusion
So, we've seen the lineup. From Pics.io's versatile DAM system to Google Drive's friendly familiarity, these Dropbox competitors for business bring something unique to the track. But who's your champion? That depends on your business needs. Consider your storage needs, user count, data control, and security requirements. And remember, the right choice is the one that helps your business cross the finish line. On your marks, get set, choose!
Did you enjoy this article? Give Pics.io a try — or book a demo with us, and we'll be happy to answer any of your questions.
