Leaving already?
Leaving already?
Eliminate the chaos in your media library by trying Pics.io with 7-day trial
Faster search with keywords and visual tags
Faster search with keywords and visual tags
Share assets in one click
Share assets in one click
Leave comments directly on assets
Leave comments directly on assets

Why Your Digital Assets Are More Valuable Than Gold

In today's fast-paced digital world, the value of digital assets cannot be overstated.

Today, online presence is everything. Now more than ever, businesses rely heavily on their online presence to create engaging content, drive sales, and build a brand. Effective digital asset management has become critical to the digital success of a business.

However, it's not just about having a few images and videos on hand. To truly leverage digital assets for business growth, it's essential to have a solid strategy in place.

This article looks at how different industries can harness the power of digital assets to achieve phenomenal growth. We will also share actionable insights and advice on maximizing the value of your digital assets, streamlining your workflow, and achieving the best results.

What are Digital Assets?

Digital assets refer to any form of digital content that is valuable and is owned or licensed by an individual or an organization. They include:

  • Images
  • Videos
  • Animations
  • Audio files
  • Documents
  • Presentations
  • Logos
  • Infographics.

Digital assets are everywhere and have become integral parts of our daily lives, which makes them as valuable as gold. For businesses, digital assets can include everything from product images to videos.

As new digital formats continue to emerge in the business world, the definition of a digital asset is constantly evolving.

For a file to qualify as a digital asset, it must:

  1. Be owned by an individual or company
  2. Provide value to the individual or company
  3. Be searchable and discoverable, typically through metadata

What Makes Digital Assets Different From Other Digital Files?

A file doesn’t qualify as a digital asset unless it adds value to the company or individual. For example, a rough product screenshot sent to a client through a one-off email isn’t considered a digital asset.

Here are the two key factors to consider before classifying a digital file as a digital asset:

  1. Time and Effort to Produce. When assessing the value of production, it is important to consider the time, resources, people, and planning required to create the asset. Valuable assets often require significant time and effort; if lost, they can be more difficult to recover than a single photo.
  2. Ability to Reproduce. Assets that are unique and cannot be replicated hold greater value. Such assets usually arise from rare events that cannot be recreated even with unlimited resources. For instance, a marketing team of a rally event may find immense value in a single video clip of the last minutes of the race. Such a file cannot be duplicated if lost. While such assets may appear insignificant compared to the numerous images captured, they are priceless for the marketing team.

Digital Assets in E-commerce and Retail Industries

E-commerce retailers know that attracting potential customers and increasing their likelihood of clicking "Add to Cart" requires bringing products to life with visual media.

However, to provide an experience that mimics in-store shopping, they must offer an equally immersive alternative. Customers can't touch and feel a product online. However, they can still examine it in detail using zoomable high-resolution photos, 360-degree product viewers, and videos that showcase the product from different angles.

In addition to magazine-quality photo shoots and branded visual content, e-commerce retailers are now leveraging user-generated content (UGC) on product pages to increase relatability and add an authentic human element to their brand.

UGC is often used to influence purchases and is highly effective. Retailers now use complex asset-management processes catering to all customer segments to enhance customer personalization.

DAM systems in e-commerce are beneficial for supporting A/B testing, which can show how visual changes affect performance and conversions.

Tips for Maximizing the Value of Digital Assets

These tips will help businesses effectively manage their digital assets, create efficient workflows, save resources on content creation, and drive brand recognition, leads, and revenue growth.

  • Utilize a Digital Asset Management System. Utilize a digital asset management system (DAM) to centralize all digital assets in one location, making it easy for employees to find and use them when needed. Employees always perform better if they are treated well, and making it easier for them to access digital assets is one way to do so.
  • Categorize and Organize Assets. Categorize digital assets based on type, purpose, and audience so that the search process is easier.
  • Establish a Naming Convention. Establish a naming convention for digital assets that is clear and consistent to help with organization and search.
  • Create a Standardized Tagging System. Create a standardized tagging system to help search and filter digital assets by keywords, date, or any other relevant criteria.
  • Prioritize High-Quality Assets. Prioritize high-quality digital assets that have the potential to generate leads, drive revenue growth, and increase brand recognition.
  • Regularly Audit and Update Assets. Regularly audit and update digital assets to ensure they are still relevant and effective.
  • Repurpose Existing Assets. Repurpose existing assets by adapting them for different channels or formats to save money on content creation.
  • Implement Security Measures. Implement security measures to protect digital assets from theft, unauthorized access, or fraud. Studies show that businesses that sell online lost $130 billion in fraud from 2018 to 2023, and that’s only going to get worse.

How to Make Digital Assets Discoverable

Digital assets must be easily accessible. Managing a large number of digital assets requires taking measures to make them easily discoverable. Consistent use of metadata (such as keywords, titles, and photographer names) and a well-structured taxonomy (category system) can help achieve this goal.


Metadata is data about digital assets that go beyond the file name. There are two types: technical metadata (e.g., resolution, size) and descriptive metadata (e.g., title, keywords). Keywords are especially important for asset search and should be relevant to business needs.


A taxonomy is a hierarchical structure that categorizes assets and identifies relationships between them to ease navigation. This helps users browse assets in a digital asset management system. While basic metadata and taxonomy can be done in-house, companies can use a DAM system for better control and instant access to digital assets.

Common Challenges in Managing Digital Assets

Managing digital assets can be challenging, especially as the amount of digital content continues to grow. Some common challenges include:

  • Quality. It can be challenging to ensure that all digital assets meet quality standards.
  • Version Control. Digital assets are often updated and revised, so it is crucial to keep track of different versions.
  • Integration. Digital assets may need to be integrated with different systems and platforms, which requires compatibility and interoperability.
  • Collaboration. Different departments and teams may require access to the same digital assets for effective collaboration and sharing.

Win the Digital Game with a functional DAM

Organizing and optimizing your assets can help you improve efficiency, increase sales, and enhance customer engagement. Remember to invest in a reliable digital asset management system that works best for your brand. With the right tools and strategies, you can unlock the full potential of your digital assets and take your business to the next level.

Did you enjoy this article? Give Pics.io a try — or book a demo with us, and we'll be happy to answer any of your questions.

Fabian Sandoval
Fabian Sandoval is an HR analyst for small and medium businesses with considerable experience. He recently launched his copywriting career sharing his insights on employee productivity and streamlining company-wide projects. He specializes in simplifying mundane HR tasks and providing solutions to problems that often pop up in a remote work environment.

Pics.io Team
Welcome to Pics.io blog, where you'll get useful tips, resources & best practices on how digital asset management can help your business to manage & distribute digital content on top of cloud storage.